Whilst you should encourage your participants to reduce their use of private cars by using alternative transport or car sharing, this is not always practical. Issues of poor public transport links to rural areas and the need to carry large amounts of equipment for the event often make private car use necessary.
Make sure there is sufficient car parking for private cars. In line with car parking guidance for sports and leisure facilities, it is recommended to provide a car parking space for every 3 participants. Ask if any participants are planning on arriving by coach or alternative transport means so you can set aside designated parking areas.
Car parking facilities should be well organised and use durable surfaces. You should try to reduce the impact of parking on verges and open grass. However, if this is unavoidable, ensure protective measures are in place and, where necessary, restorative works are carried out to a standard agreed with land managers.
If on-road parking is required make sure it is done safely and is well stewarded, with particular regard to ensuring that entrances to properties and fields are not blocked. Many access problems arise from inconsiderate parking by recreational visitors. Remember that land management operations take place at the weekends and farm machinery and emergency services may need wide spaces to access property.